PRIVACY POLICY

Your Privacy Matters

Thank you for visiting our website. Compliance with the data protection regulations is important for us. This data protection declaration clarifies the type, scope and purpose of the processing of personal data within our online offer and the associated websites, functions and content as well as external online presences, such as our social media profile. As the controller, the AdviSpace UG (haftungsbeschränkt) has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

1. General

The development of the website was conceptualized with the maxim to collect as little data as possible from you. It is also possible to visit our website without providing personal information. Only when you choose to use certain services (such as the application form, my Profile, sign In and sign Up forms) will the processing of personal data become necessary. When doing so, we always take care to process your personal data only in accordance with the legal regulations or your consent. We comply with the provisions of the General Data Protection Regulation (GDPR) applicable from 25.5.2018 and the applicable national regulations, such as the German Federal Data Protection Act, the German Teleservices Act or other more specific data protection laws.

2. Definition

The data protection declaration of the AdviSpace UG (haftungsbeschränkt) is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

a. “Personal data” means any information relating to an identified or identifiable natural person ('the data subject'); a natural person is considered as being identifiable, directly or indirectly, in particular by means of an identifier such as a name, an identification number, location data, an online identifier or one or more special characteristics expressing the physical, physiological, genetic, mental, economic, cultural or social identity of this natural person.

b. “Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

c. “Restriction of processing” means the marking of stored personal data in order to limit its future processing.

d. “Profiling” means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person's performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

e. “Pseudonymization” means the processing of personal data in such a way that the personal data can no longer be assigned to a specific data subject without additional information being provided, provided that such additional information is kept separate and subject to technical and organizational measures to ensure that the personal data cannot be assigned to an identified or identifiable natural person.

f. “Controller” means the natural or legal person, public authority, body or other party that alone or jointly with others decides on the purposes and means of processing personal data; where the purposes and means of such processing are determined by Union law or the law of the Member States, the controller or, as the case may be, the specific criteria of his appointment may be provided for under Union or national law.

g. “Processor” means a natural or legal person, public authority, body or party that processes personal data on behalf of the controller.

h. “Recipient” means a natural or legal person, public authority, agency or other entity to whom personal data are disclosed, whether or not it is a third party. However, authorities which may receive personal data under Union or national law in connection with a particular mission are not considered to be recipients; the processing of such data by the said authorities shall be in accordance with the applicable data protection rules in accordance with the purposes of the processing.

i. “Third party” means a natural or legal person, public authority, institution or body other than the data subject, the controller, the processor and the persons authorized under the direct responsibility of the controller or processor to process the personal data.

j. “Consent” of the data subject means any expression of will, in an informed and unambiguous manner, in the form of a statement or other unambiguous confirmatory act by which the data subject expresses his approval of the processing of the personal data concerning him.

3. Name and Address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

AdviSpace UG (haftungsbeschränkt)
Tegernseer Weg 11a
83727 Schliersee
Website: www.advispace.com
Email: contact@advispace.com

Responsible persons:

Managing Director: Iana Stupina
Email: contact@advispace.com

Chief Technology Officer: Raphael Feigl
Email: contact@advispace.com

4. Consent

5. Purpose and Legal Basis of the Processing of Personal Data

Personal data required for the establishment, implementation or processing of our services is processed on the legal basis of Art. 6 para. 1 lit. b DSGVO. Insofar as we use external service providers in the context of order data processing, processing is based on the legal basis of Art. 28 DSGVO.

The personal data are collected, processed and used by us exclusively for the following purposes:

- Provision of the online offer, its functions and contents – Legal Basis for Data Processing: Based on your consent

- Answering contact requests and communicating with users – Legal Basis for Data Processing: Based on your consent

- Adding your profiles on the website https://advispace.com – Legal Basis for Data Processing: Based on your consent

- Marketing and newsletters – Legal Basis for Data Processing: Based on your consent

- To improve our website – Legal Basis for Data Processing: Based on your consent

- For the technical realization of our offers – Legal Basis for Data Processing: Due to Legitimate Interests

6. Collected and processed personal data

We collect and process your personal data only if you voluntarily, under your knowledge, make it available, e.g. by filling out forms or subscribing to newsletters. In the context of the available forms, these are first of all the following data:

General contact details:

Website: advispace.com

Email: contact@advispace.com

The personal data you provide, and its contents remain solely with us and our affiliates. We will store and process your data only for the purposes stated in 5. Any use exceeding the stated purpose requires your express consent. The same applies to the transmission and transfer of your data to third parties.

7. General Log Files

The web server temporarily records the connection data of the requesting computer (IP address), the pages you visit with us, the date and duration of the visit, the recognition data of the browser and operating system type used, the website from which you visit us and the successful retrieval in log files. The technical administration of the websites and anonymous statistical surveys allow an evaluation of the access to the offer of www.advispace.com and an evaluation with the aim to increase the data protection and data security in our company in order to ensure an optimal level of protection for the personal data processed by us. The data of the server log files are stored separately from all personal data provided by you.

Subject to any legal retention requirements, we will delete or anonymize your IP address after you leave our website.

8. Cookies

Use of Cookies

On our website, information is collected and stored by the use of so-called browser cookies.

What are Cookies?

These are small text files that are stored on your device and that store certain settings and data in order to share it with our system through your browser. A cookie usually contains the name of the domain from which the cookie data was sent, as well as information about the age of the cookie and an alphanumeric identifier.

Why do we use Cookies?

Cookies allow our systems to recognize the user's device and make any presets available immediately. As soon as a user accesses the platform, a cookie is transmitted to the hard disk of the user's computer. Cookies help us improve our website and offer you a better and more personalized service. They enable us to recognize your computer or your (mobile) device when you return to our website and thereby:

Store information about your favourite activities on the website, thus tailoring our website to your individual interests.

Accelerate the speed of processing your requests.

Can I control the use of Cookies?

If you do not wish to use browser cookies, you can set your browser so that the storage of cookies is not accepted. Please note that in this case you may be able to use our website only partially or not at all. If you only want to accept our own cookies, but not the cookies of our service providers and partners, you can choose the setting in your browser "block third-party cookies". We assume no responsibility for the use of third-party cookies.

9. Integration of Services and Content of Third Parties

Our website uses content and services of third parties. In order for these data to be accessed and displayed in the user's browser, the transmission of the IP address is absolutely necessary. The providers (hereinafter referred to as "third-party providers") thus are aware of the IP address of the respective user.

Although we strive to use only third-party providers who solely need the IP address to deliver content, we have no control over whether the IP address may be stored. This process might be used, inter alia, for statistical purposes. If we become aware that the IP address is being stored, we will inform you.

Data protection provision Firebase

This collected data on the website is stored and operated by using Firebase Cloud storage. The operator of this service is Google LLC. This service enables us to store, synchronize, and remove all personal data provided by users of our website, as well as show only relevant information on the website.

For details on how to handle user data on Firebase, please refer to the Firebase Data Processing and Security Terms.

Data protection provision Google Analytics

Our website uses functions of the web analytics service Google Analytics. Web analytics service provider is Google Inc., 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

Google Analytics uses "cookies". These are small text files that your web browser stores on your device and that allow for an analysis of website usage. Information generated by cookies about your use of our website is transmitted to a Google server and stored there. Server location is usually the US.

Google Analytics cookies are set on the basis of Art. 6 para. 1 lit. f DSGVO. As the operator of this website, we have a legitimate interest in the analysis of user behaviour in order to optimize our website and possibly also advertising.

We use Google Analytics in conjunction with the IP anonymization feature. It ensures that Google shortens your IP address within member states of the European Union or other parties to the Agreement on the European Economic Area prior to transmission to the United States. There may be exceptions where Google transmits the full IP address to a server in the United States and truncates it there. Google will use this information on our behalf to evaluate your use of the website, to report on website activity, and to provide us with other services related to website activity and internet usage. There is no merger of the Google Analytics transmitted IP address with other Google data.

The setting of cookies through your web browser can be prevented. However, some features of our website may be restricted. Likewise, you can prevent the collection of data relating to your website use, including your IP address and subsequent processing by Google. This is possible by downloading and installing the browser plug-in accessible via this link.

For details on how to handle user data on Google Analytics, please refer to the Google Privacy Policy.

To fully comply with legal data protection requirements, we have entered into a contract data processing agreement with Google.

Our website uses the demographics feature of Google Analytics. It can be used to generate reports that contain statements on the age, gender and interests of the site visitors. This data comes from interest-based advertising from Google and third-party visitor data. An assignment of the data to a specific person is not possible. You can disable this feature at any time. This is possible through the ad settings in your Google Account or by generally prohibiting the collection of your data by Google Analytics, as explained in the section "Objection to data collection". Alternatively, you can opt out of Google Analytics using an opt-out cookie by clicking here. If you delete the cookies in your browser, you must click this link again.

Data protection provision - use of Facebook social plugins

On the basis of our legitimate interests (i.e., interest in the analysis, optimization and economic operation of our online offer in the sense of Art. 6 Para. 1 lit. f. of the German Civil Code), we make use of the information provided on this website. GDPR) Social Plugins (“Plugins”) of the social network facebook.com, which is operated by Meta Platforms (“Meta”) Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The plugins can display interaction elements or content (e.g., videos, graphics or text contributions) and can be recognized by one of the Meta logos (white “f” on a blue tile, the terms “like”, “like” or a “thumb up” sign) or are marked with the addition “Facebook Social Plugin”. The list and appearance of the Facebook Social Plugins can be viewed here: https://developers.facebook.com/docs/plugins/.

Meta Platforms is certified under the Privacy Shield Agreement and thus offers a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000GnywAAC&status=Active).

When a user calls up a function of this online service that contains such a plugin, his device establishes a direct connection with Meta's servers. The content of the plugin is transmitted directly from Facebook to the user's device and integrated into the online service by the user. User profiles can be created from the processed data. We therefore have no influence on the extent of the data that Meta collects with the help of this plugin and therefore inform the user according to our state of knowledge.

By integrating the plugins, Meta receives the information that a user has called up the corresponding page of the online offer. If the user is logged in to Facebook, Facebook can assign the visit to his Facebook account. When users interact with the plugins, for example by clicking the Like button or commenting, the corresponding information is transferred directly from your device to Facebook and stored there. If a user is not a member of Facebook, it is still possible for Facebook to find out his IP address and save it. According to Facebook, only an anonymous IP address is stored in Germany.

The purpose and scope of the data collection and the further processing and use of the data by Meta as well as the relevant rights and setting options to protect the privacy of users can be found in Facebook's data protection information: https://www.facebook.com/about/privacy/.

If a user is a Facebook member and does not want Facebook to collect data about him or her via this online service and link it to the member data stored on Facebook, he or she must log out of Facebook and delete his or her cookies before using our online service. Further settings and objections to the use of data for advertising purposes are possible within the Facebook profile settings: https://www.facebook.com/settings?tab=ads or via the US page https://www.aboutads.info/choices/ or the EU page https://www.youronlinechoices.com/. The settings are platform-independent, i.e. they are adopted for all devices, such as desktop computers or mobile devices.

Facebook Custom Audiences and Facebook Pixel

This website uses the service “Facebook Custom Audiences”. For this service Facebook-Pixel is used. Operator of this service is Facebook Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin, D02, Ireland. This service enables us to show the user advertising related to their interests on the social network – Facebook.

For this purpose we have implemented the Facebook Remarketing Tag on our website. When you visit the website, this tag creates a direct link with Facebook's servers. This gives Facebook information on the pages that you have visited our website. Facebook then compares this with your Facebook user account. The next time that you visit Facebook, you will be shown customized advertisements – Facebook Ads – related with your interests. You can find further information in Facebook's data privacy instructions: https://www.facebook.com/about/privacy/.

The following data is collected and processed:

Facebook-User-ID, IP Addresses, Browser information, Non-sensitive custom data, Facebook cookie information, Referrer URL, Pixel specific data, Pixel ID, Social media friend network, Usage Data, Views and interactions with content and ads, Viewed content, Device information, Success of marketing campaigns, Transaction information, Hardware/software type, Browser type, Device operating system, Location, Cookie ID, Information from third party sources, User agent, Conversion.

The legal basis of the processing is your consent according to Art. 6 (1)(a) GDPR. If you do not want Facebook to collect and process the aforementioned data, you can refuse your consent or withdraw it at any time with effect for the future. The data will be stored for as long as it is necessary for the purpose of the procession. The data will be deleted as soon as it is no longer needed for the processing purposes.

Data protection provision Instagram

Within our online offer, functions and contents of the service Instagram, offered by Instagram Inc., 1601 Willow Road, Menlo Park, CA, 94025, USA, can be integrated. This may include, for example, content such as images, videos or text and buttons with which users can express their favour about the content, the authors of the content or subscribe to our contributions. If the users are members of the Instagram platform, Instagram can assign the call of the above contents and functions to the user profiles there. Instagram Privacy Policy: https://instagram.com/about/legal/privacy/.

Data protection provision LinkedIn

The functions and content of the LinkedIn service offered by the LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland can be integrated into our online offer. This may include, for example, content such as images, videos or text and buttons with which users can express their favour about the content, the authors of the content or subscribe to our contributions. If the users are members of the platform LinkedIn, LinkedIn can assign the call of the above-mentioned contents and functions to the profiles of the users there. LinkedIn Privacy Policy: https://www.linkedin.com/legal/privacy-policy. LinkedIn is certified under the Privacy-Shield-Agreement and thus offers a guarantee to comply with European data protection law (https://www.privacyshield.gov/participant?id=a2zt0000000L0UZAA0&status=Active). Privacy Policy: https://www.linkedin.com/legal/privacy-policy, Opt-Out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

10. Newsletters

Data protection provision MailerLite – a tool for Email marketing, including sending Newsletters

With the following information, we will inform you about the contents of our newsletter as well as the registration, shipping and statistical evaluation procedures as well as your right of objection. By subscribing to our newsletter, you agree to the receipt and the procedures described.

Contents of the newsletter

We send newsletters, e-mails and other electronic notifications with advertising information (hereinafter "newsletter") only with the consent of the recipient or a legal permission. Insofar as the contents of a newsletter are concretely described, they are authoritative for the consent of the users.

Double opt-in and logging

The registration for our newsletter takes place in a so-called double opt-in procedure. That after registration, you will receive an e-mail asking you to confirm your registration. This confirmation is necessary so that nobody can register with external e-mail addresses. The registration for the newsletter will be logged in order to prove the registration process according to the legal requirements. This includes the storage of the login and the confirmation time, as well as the IP address. Similarly, the changes to your data stored with MailerLite will be logged.

Use of the shipping service provider “MailerLite”

The newsletter is distributed via "MailerLite", a newsletter shipping platform of MailerLite Limited, an Irish registered company at Ground Floor, 71 Lower Baggot Street, Dublin 2, D02 P593, Ireland. The e-mail addresses of our Newsletter recipients, as well as their other information described in these notes, are stored on the servers of MailerLite in Ireland. MailerLite uses this information to send and evaluate the newsletters on our behalf. Furthermore, MailerLite may, according to its own information, use this data to optimize or improve its own services, e.g. for the technical optimization of the shipping and the presentation of the newsletter or for economic purposes, to determine from which countries the recipients come. However, MailerLite does not use the data of our newsletter recipients to write them down or to pass them on to third parties.

We rely on the reliability, IT and data security of MailerLite. We have signed a "Data-Processing-Agreement" with MailerLite, on data processing based on EU standard contract clauses. MailerLite is committed to complying with the EU data protection regulations. This is a contract in which MailChimp pledges to protect the data of our users, to process it in accordance with its privacy policy on our behalf and, in particular, not to disclose it to third parties. The privacy policy of MailerLite can be viewed here: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Login credentials

To subscribe to the newsletter, please enter your e-mail address as well as your first name. This information is only used to personalise the newsletter.

Statistical survey and analysis

The newsletters contain a so-called "web-beacon", i. a pixel-sized file that is retrieved from the MailerLite server when the newsletter is opened. This call will initially collect technical information, such as information about the browser and your system, as well as your IP address and time of retrieval. This information is used to improve the technical performance of services based on their specifications or audience and their reading habits, based on their locations (which can be determined using the IP address) or access times. Statistical surveys also include determining if the newsletters will be opened, when they will be opened and which links will be clicked. For technical reasons, this information can be assigned to the individual newsletter recipients. However, it is neither our desire nor that of MailerLite to observe individual users. The evaluations serve us much more to recognize the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users.

Online and data management

There are cases in which we direct the newsletter recipients to the MailerLite websites. For example, our newsletters contain a link that allows newsletter recipients to retrieve newsletters online (for example, in the case of display problems in the e-mail program). Furthermore, newsletter recipients can store their data, such as correct the e-mail address later. Similarly, the privacy policy of MailerLite is only available on their page. In this context, we pointed out that on the websites of MailerLite cookies are used and thus personal data processed by MailerLite, their partners and service providers used (such as Google Analytics). We have no influence on this data collection. For more information, see the privacy policy of MailerLite:.

Termination / Revocation

You can terminate the receipt of our newsletter at any time, ie. Revoke your consent. At the same time, your consent to sending it via MailerLite and the statistical analyzes will lapse. A separate revocation of the dispatch via MailerLite or the statistical evaluation is unfortunately not possible. A link to cancel the newsletter can be found at the end of each newsletter. We may store the unsubscribed e-mail addresses for up to three years on the basis of our legitimate interests before deleting them in order to be able to provide evidence of a previously given consent. The processing of this data is limited to the purpose of a possible defense against claims. An individual request for deletion is possible at any time, provided that the former existence of a consent is confirmed at the same time.

11. Data Security

Unfortunately, the transmission of information over the Internet is never 100% secure, which is why we cannot guarantee the security of data transmitted via the Internet to our website.

However, we secure our website through technical and organizational measures against loss, destruction, access, modification or dissemination of your data by unauthorized persons.

In particular, your personal data is encrypted with us. We use the SSL / TLS (Secure Sockets Layer / Transport Layer Security) coding system. Our security measures are continuously improved in line with technological developments.

12. Contact

You can contact us by e-mail: contact@advispace.com. In this case, we will store the personal data you provide to process your request and to contact you with respect to your request. These data will be transmitted to us on a purely voluntary basis. A passing on of the personal data communicated to us in this way to third parties does not take place.

The information for contacting us can be found above in this privacy policy and in our imprint.

13. Rights of the data subject

Insofar as you are the affected person according to Art. 4 No. 1 DSGVO, you have the following rights regarding the processing of your personal data under the GDPR. The EU regulation text that these rights are based on can be found here.

Right to Confirmation and Information

Under the preconditions of Art. 15 DSGVO you have the right to request a confirmation as to whether personal data of you are being processed and at any time, free of charge, to receive information from the controller regarding the personal data stored about you and a copy of these data.

Right to Rectification

Under the conditions of Art. 16 DSGVO you have the right to demand the immediate correction of incorrect personal data concerning you. In addition, you have the right, under consideration of the purposes of the processing, to demand the completion of incomplete personal data, also by means of a supplementary declaration.

Right of Deletion

Under the preconditions of Art. 17 GDPR, you have the right to demand that personal data concerning you be deleted without delay, provided that one of the reasons stated in Art. 17 GDPR exists and the processing is not required.

Right to Restriction of Processing

Under the conditions of Art. 18 GDPR, you have the right to demand the restriction of processing if one of the conditions set out in Art. 18 GDPR exists.

Right to Data Portability

Under the conditions of Art. 20 GDPR, you have the right to receive the personal data you have provided us in a structured, common and machine-readable format, and you have the right to transfer this data to another person without hindrance provided that the further requirements of Article 20 GDPR are met.

Right to Revoke Consent

You have the right to withdraw your consent to the processing of personal data at any time with future effect. The revocation should be directed to the above contact details.

Right of Objection

Under the conditions of Art. 21 GDPR you have the right to object at any time to the processing of your personal data. If the conditions for an effective contradiction exist, we may no longer process them.

Right of Appeal to a Supervisory Authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your residence, employment or the place of the alleged infringement, if you believe that the processing of your personal data is violating the requirements of the DSGVO.

14. Storage Period for the Personal Data

With regard to the storage period, we delete personal data as soon as their storage is no longer necessary for the fulfilment of the original purpose and there are no longer any statutory retention periods. The statutory retention periods ultimately form the criterion for the final duration of the storage of personal data. After the deadline, the corresponding data will be routinely deleted. If retention periods exist, processing is restricted by blocking the data.

15. References and Links

When accessing websites referred to on our website, you may again be asked for information such as name, address, e-mail address, browser properties, etc. This privacy policy does not govern the collection, transfer or handling of personal data by third parties.

Third party service providers may have different and separate terms in dealing with the collection, processing and use of personal data. It is therefore advised to check the websites of third parties about their practice for the handling of personal data before entering personal data.

16. Amendments of the Privacy Policy

We are constantly developing our website further to provide you with an ever-improving service. We will always keep this privacy policy up-to-date and adjust it accordingly, if and as far as necessary.

Of course, we will inform you in good time about any changes to this privacy policy. We will do this, e.g., by e-mail to the e-mail address you have given us. In addition, if further consent from you is required for us to handle your data, we will, of course, obtain this from you before such changes take effect.

You can access the latest version of our Privacy Policy at any time on the Internet.

17. Data Protection Officer

If you have data protection questions, please contact our data protection officer: contact@advispace.com

18. Data protection information in the application process (Apply as a coach)

We process the applicant data only for the purpose and within the framework of the application procedure in accordance with the legal requirements. The processing of the applicant data is carried out to fulfil our (pre)contractual obligations within the scope of the application procedure in the sense of Art. 6 Para. 1 lit. b. GDPR Art. 6 para. 1 lit. f. GDPR insofar as data processing becomes necessary for us, e.g. within the framework of legal proceedings (in Germany, § 26 BDSG additionally applies).

The application procedure requires that applicants provide us with the applicant data. If we offer an online form, the necessary applicant data is marked. Basically, it includes the personal details (first name, second name, e-mail address, skills, gender, years of experience, personal photo). In addition, applicants may voluntarily provide us with additional information.

By submitting their application to us, applicants consent to the processing of their data for the purposes of the application procedure in accordance with the type and scope set out in this data protection declaration.

If special categories of personal data within the meaning of Art. 9 Para. 1 GDPR are voluntarily provided as part of the application process, they will also be processed in accordance with Art. 9 Para. 2 lit. b GDPR (e.g., gender, health data, such as severely disabled status or ethnic origin). Insofar as special categories of personal data within the meaning of Art. 9 para. 1 GDPR are requested from applicants as part of the application procedure, their processing will also be carried out in accordance with Art. 9 para. 2 lit. a GDPR (e.g., health data if they are required for the exercise of a profession).

If provided, applicants can submit their applications via an online form on our website. The data will be transmitted to us encrypted according to the state of the art.